What is a Day-of-Coordinator and Do You Need One?

event coordinator map

I’m so excited right now! Why? In the last two days I have booked two clients for day-of-coordination. What is a day-of-coordinator? Should you have one for your event?

A day of coordinator, or event coordinator, is some one who will assist you with the logistics on the day of your event. Most day-of coordinators will begin working with you 30-60 days before the actual event. If you meet someone who says they will just show up the morning of the event, run the other way! A good event planner will want to be familiar with you, your venue, the scope of your event, and any vendors you have hired. This takes time.

event coordinator

How do you know if you should hire a day-of-coordinator? Here is a little assessment to help you make the decision.

1. Will you be working with more than one vendor on the day of your event?

2. Do you plan on serving food?

3. Will your event involve moving people from one location to another?

4. Is the event being held at a venue other than your home?

5. Do you have any tables or decorations that will need to be set up? 

If you answered yes to any of the questions above, then you should seriously consider hiring a day-of-coordinator. Being able to assist my clients on the day of their event is one of the main reasons I do what I do. I think that everyone should have a go-to person who will assure that things run smoothly, and will be able to handle any emergency situations that arise.

If you are planning an event, and you are on the fence about enlisting help, then please let me help you decide. Call or email me today to set up a 30 minute complimentary phone consultation.

Visions by Vaughn LLC

Did you host an event and regretted not hiring a day-of coordinator? Comment below and tell me about your experience!