I’m guessing you’ve been taught that there are four seasons in a year: spring, summer, fall, and winter. Did you also know there is an event season? The days between April 1st and September 30th seemed to be filled with every event conceivable. In most areas, the weather is cooperative and the kiddos are out of school a good chunk of this time. If you are throwing your hat in the ring this year, read on to find 4 tips for a successful 2016 event season.
- Every event needs a venue, and finding the best one usually causes stress and angst to the event planner. That doesn’t have to be your story this year. Check out www.speedrfp.com. It’s an easy to use (free) site that allows you to contact several event venues with a few clicks of your mouse. You simply fill in a few specifications for your event, select the venues you are interested in, and select send. The venue managers will contact you to setup tours, or offer you a deal.
- If you are new to my blog, you may not know that I’m a strong advocate for timelines. They are a great way to organize your planning process. Start with your event date in mind, and calculate how much time you have until then. Make a list of all of the things that must get done. Divide your timeline into months, weeks, and days. Don’t forget to include meetings, marketing events, and any payment deadlines.
- It might not be a good idea to discuss on a first date, but if you want your next event to be a success you’ve got to talk budget. Even if it’s not your intent to make a profit, you should still come up with an overall budget, keep track of your spending, and re-analyze your budget throughout the planning process.
- Part of planning a successful event is to track your progress during the planning process and making any necessary changes. I like to use Event Management Page via Eventbrite to help me do this. Eventbrite will help you organize your planning process. Their Event Management Page makes it easy to track ticket sales and donations, advertise on social media, and track your marketing efforts. This is the time of year when people are looking for things to do. Eventbrite makes it easy for you to reach your target audience with front page advertising opportunities.
BONUS TIP: Think outside of the box. The experience is just as important as the content of your event. Your attendees might not remember everything the speaker says and your party favors very well may end up in the trash, but people will remember how they felt at your event.
There you have it! I’ve given you 4 tips to help you plan like a pro. If you still feel a little nervous, contact Visions by Vaughn for a complimentary phone consultation.